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Board Meeting Minutes
February 25, 2010
MINUTES OF THE REGULAR MEETING
Board of Education
Farmington Municipal School District Number Five
Thursday, February 25, 2010 – 5:15 p.m.

 
MEMBERSPRESENT:
Steve Nelson, President
Sandy Schumacher, Vice President
Mike Isaacson, Secretary
Nancy DeLong, Deputy Secretary
Bill Young, Member

MEMBERS ABSENT:

OTHERS MEETING WITH THE BOARD:
Janel Ryan, Superintendent
D’rese Sutherland, Asst. Superintendent of Finance
James Barfoot, Asst. Superintendent of Operations
Michael Vallejo, Asst. Superintendent of Curriculum & Instruction
Linda Schilz, Asst. Superintendent of Human Resources
Frank Stimac, Asst. Superintendent of Campus Programs
Robert Emerson, Asst. Superintendent of Assessment, Accountability & Technology
Dolores Cammon, Administrative Assistant

ADMINISTRATORS ABSENT:

 

WORK SESSION

 
CAPITAL FINANCING – PAUL CASSIDY
The District’s Bond Advisor Mr. Paul Cassidy gave a Finance Plan update for the Board of Education.  He provided the history of Assessed Valuation showing a sharp decrease in oil and gas revenues as well as the history of tax rates.  Mr. Cassidy stated that historically the Farmington District has a bond election every four years, which falls in 2010.  Because of economic conditions the District is looking at a later election, perhaps in August or September.  Mr. Cassidy gave a complete overview of a bond election plan and procedures.

Mr. Barfoot gave a brief overview of bond projects that have been completed or are in progress.

 

REGULAR BOARD MEETING


CALL TO ORDER
Mr. Nelson called the regular meeting to order at 5:17 p.m.  Mr. Isaacson led those present in the Pledge of Allegiance to the American flag and salute to the New Mexico State flag.

WELCOME TO GUESTS
Mr. Nelson welcomed everyone to the meeting.  There were several guests who were part of this year’s Leadership San Juan class.

CONSIDERATION TO ADOPT THE AGENDA
Mrs. Ryan recommended that the agenda be adopted as presented.

         It was moved by Mrs. DeLong, seconded by Mrs. Schumacher, to adopt the agenda as presented. The motion carried unanimously.

CONSIDERATION TO APPROVE THE MINUTES OF THE JANUARY 28, 2010 REGULAR BOARD MEETING
Mrs. Ryan recommended that the Board approve the minutes of the January 28, 2010 regular board meeting. 

         It was moved by Mr. Young, seconded by Mrs. DeLong, to approve the minutes of the January 28, 2010 regular board meeting. The motion carried unanimously.

RECOGNITION OF STUDENTS, STAFF AND PATRONS
Mrs. Ryan recognized Rocinante High School for being selected as one of the “Schools On the Rise.”  Fourteen New Mexico high schools were recognized for making AYP for two consecutive years after formerly being designated as Schools in Need of Improvement.  Governor Richardson proclaimed February 10, 2010, as “Schools On the Rise Day” and each of the 14 schools were awarded $4,000 to be used for the school library.

OPPORTUNITY FOR GUESTS
No one wished to address the Board.

CONSIDERATION TO RATIFY HEARING OFFICER DECISIONS IN CASES 69 THROUGH 85
Mrs. Ryan recommended the Board ratify the Hearing Officer decisions in cases 69 through 85.

         It was moved by Mrs. Schumacher, seconded by Mr. Isaacson, to ratify the Hearing Officer decisions in cases 69 through 85. The motion carried unanimously.

CONSIDERATION TO APPROVE FHS TRIP REQUEST FOR NAVAJO HISTORY STUDENTS
Teacher Janet Rea asked Board permission to take approximately 40 Navajo History students to Canyon de Chelly on April 9,2010.  Students visit several historical sites and learn about events that happened at each.  They have lunch at the Thunderbird Lodge Cafeteria and then travel by bus to the White House Ruins trail and hike down into the canyon. 

Mrs. Ryan recommended that the Board approve the trip request.

        It was moved by Mrs. DeLong, seconded by Mr. Isaacson, to approve the trip request for the FHS Navajo History students.  The motion carried unanimously.

CONSIDERATION OF PROPOSALS FOR REDUCING WAIVERS AT HEIGHTS MIDDLE SCHOOL
Heights Principal Janet Hunter presented the Board with the following proposals for reducing waivers at Heights Middle School.  When asked by the Board which proposal she preferred, she said Proposal #2 was her preference.

Proposal #1

2010-2011
Returning waiver students (approx. 50 students)
No new waivers for any reason except new employees at Heights

2011-2012
Returning waiver students (approx. 21 students)
No new waivers for any reason except new employees at Heights

2012-2013
There would be no returning waiver students
New waivers accepted only for:
      o Heights Employees (1 student)
      o Safety Issues (as determined by Mr. Stimac – however, there are other middle schools he  could choose instead of Heights)
      o Employees at Mesa Verde, Rocinante, or Piedra Vista

2013-2014
Resume regular waiver policy

Proposal #2

2010-2011
Returning waiver students (approx. 50 students)
New waivers accepted only for:
      o Heights Employees (unless we hire someone new, there are no new waivers in this category)
      o Safety Issues (as determined by Mr. Stimac – however, there are other middle schools he could choose instead of Heights)
This means no new waivers for incoming 6th graders and no new waivers for siblings of students already on a waiver.

2011-2012
Returning waiver students (approx. 21 students)
New waivers accepted only for:
      o Heights Employees (unless we hire someone new, there are no new waivers in this category)
      o Safety Issues (as determined by Frank Stimac)
      o Employees at Mesa Verde, Rocinante, or Piedra Vista
This means no waivers for incoming 6th graders and no waivers for siblings of students already on a waiver.

2012-2013
Returning waiver students (This should be a small number based on safety issues and employees of Mesa Verde,Rocinante, or Piedra Vista)
New Waivers accepted only for:
      o Heights Employees (1 student)
      o Safety Issues (as determined by Frank Stimac)
      o All other school employees

2013-2014
Resume regular waiver policy

Proposal #3

2010-2011
Returning waiver students (approx. 50 students)
New waivers accepted only for:
      o Heights Employees (unless we hire someone new, there are no new waivers in this category)
      o Safety Issues (as determined by Mr. Stimac – however, there are other middle schools he could choose instead of Heights)
      o Siblings of students already on a waiver

2011-2012
Returning waiver students 
New waivers accepted only for:
      o Heights Employees (unless we hire someone new, there are no new waivers in this category)
      o Safety Issues (as determined by Frank Stimac)
      o Siblings of students already on a waiver
      o Employees at Mesa Verde, Rocinante, or Piedra Vista

2012-2013
Returning waiver students 
New Waivers accepted only for:
      o Heights Employees (1 student)
      o Safety Issues (as determined by Frank Stimac)
      o Siblings of students already on a waiver
      o All other school employees

2013-2014
Resume regular waiver policy

Mrs. Ryan recommended that the Board approve Proposal #2 for reducing waivers at Heights Middle School.

       It was moved by Mrs. Schumacher, seconded by Mr. Isaacson, to approve Proposal #2 for reducing waivers at Heights Middle School.   The motion carried unanimously.

CONSIDERATION TO APPROVE NEW HIGH SCHOOL COURSE – EXPLORATORY WELDING III
Assistant Superintendent of Curriculum & Instruction Michael Vallejo explained the reasons for requesting the addition of Exploratory Welding III, the benefit for students, the pre-requisites, the credits, the textbook and the cost to the District.

Secondary Curriculum Director Chris Pash explained that the new course would be funded with Carl Perkin Grant funds.  There was some discussion about the cost of steel and Mr. Nelson and Mr. Isaacson felt there would be companies in the community willing to donate some steel for the class.

Mrs. Ryan recommended the Board approve the Exploratory Welding III course for 11th and 12th grade students.

         It was moved by Mr. Young, seconded by Mr. Isaacson, to approve the Exploratory Welding III course.  The motion carried unanimously.

CONSIDERATION TO APPROVE TRIP REQUEST FOR HERMOSA & MESA VIEW MIDDLE SCHOOL NATIONAL HISTORY DAY STUDENTS
Hermosa and Mesa View teachers Burt Bowles and Margie Sartin requested board permission to take approximately 50 students to Albuquerque on April 21-22, 2010 to participate in the State History Day. Students would also visit the Telephone Museum, Explora Science Museum, NM Natural History Museum and the Hispanic Heritage Center.

Mrs. Ryan recommended that the Board approve the trip request for the Hermosa and Mesa View Middle School National History Day students.

        It was moved by Mrs. Schumacher, seconded by Mrs. DeLong to approve the trip request for the Hermosa and Mesa View Middle School National History Day students. The motion carried unanimously.

REPORTS FROM THE SUPERINTENDENT, STAFF AND BOARD
Mrs. Ryan reported that today is the 120th day enrollment count and the District is down 152 students from the 40th Day count.  Most of those students came from a decrease in high school enrollment. Mrs. Ryan stated she has asked the high schools and administrators to look at the possibility of closing the high school campuses for 10th grade students as well as the 9thgrade students who currently may not leave campus for lunch.

Mrs. Ryan reported that she received a call from the State Auditor’s Office regarding a training they are hosting at San Juan College on March 2nd from 1:00 to 3:00 p.m.   Board members are invited to attend.

Mr. Young reported he attended the Foundation Gala and enjoyed the entertainment.  He has also been active with Science Fair board meetings and Science Fair judging.

Mrs. DeLong asked about the planning for a new Tibbetts campus and if Board members were involved.  Mr. Nelson answered that he and Mrs. Schumacher are attending the planning meetings for Tibbetts. Mrs. DeLong then asked how the latest snow day would be made up. Mrs. Ryan explained that there are enough hours to cover the day for students and staff were asked to report to work as usual or take a day of leave.

Mrs. Schumacher reported that she has attended the Tibbetts meeting with the Public School Finance Authority and budget meetings.  She commended all those involved in Science Fair for the great job they did.

Mr. Isaacson reported he went to Santa Fe for the Board Member Institute.

Mr. Nelson reported that he also went to Santa Fe, attended budget meetings and judged for Science Fair.

 

CONSENT AGENDA
Mrs. Ryan recommended that the Board place items 9a and 9c through 9q on a consent agenda.

        It was moved by Mrs. Schumacher, seconded by Mrs. DeLong, to place items 9a and 9c through 9q on a consent agenda. The motion carried unanimously.

Mrs. Ryan recommended that the Board approve the items on the consent agenda.

         It was moved by Mrs. DeLong, seconded by Mrs. Schumacher, to approve the items on the consent agenda. The motion carried unanimously.

CONSIDERATION TO APPROVE TITLE I APPLICATION
Title I Director Val Tulley gave a brief overview of the Title I Application including the budget, school allocations, parent involvement, professional development, SES/School Choice, indirect costs and administrative costs.

Mrs. Ryan recommended the Board approve the Title I application.

        It was moved by Mrs. Schumacher, seconded by Mr. Young, to approve the Title I application.  The motion carried unanimously.

ADOPTION STEP:  PROPOSED REDUCTION IN FORCE POLICY
Mrs. Ryan recommended that the Board adopt the proposed Reduction in Force Policy.

        It was moved by Mrs. DeLong, seconded by Mr. Isaacson, to adopt the proposed Reduction in Force Policy.  The motion carried unanimously.

PERSONNEL REPORT
Since the last meeting, the District has hired no certified or classified staff and has accepted the resignations of 10 certified, 3 classified, and 2 hourly staff.  The District also hired 6 hourly staff and 1 substitute teacher.

Assistant Superintendent of Human Resources Linda Schilz reported she has been meeting with teachers regarding retirement and there are a lot considering retiring.

ADVANCED PLANNING

March 11, 2010          3:45p.m. Board Work Session
                                5:15p.m. Board Meeting

ADJOURNMENT
There being no further business to come before the Board, the meeting was adjourned at 6:27 p.m.