Inspection of Public Records Act requests

Notice of Right to Inspect Public Records

 By law, under the Inspection of Public Records Act, every person has the right to inspect public records of the Farmington Municipal School District. Compliance with requests to inspect public records and integral part of the routine duties of the officers and employees of the Farmington Municipal School District. 

Requests to inspect public records should be submitted to the public records custodian located at 3401 E. 30th Street, 505-324-9840 ext. 1511 or by emailing rlucero@fms.k12.nm.us.

A person desiring to inspect public records may submit a request to the records custodian orally or in writing. However, the procedures and penalties prescribed by the Act apply only to written requests. A written request must contain the name, address and telephone number of the person making the request. Written requests may be submitted in person or sent via US mail, email or facsimile. The request must describe the records sought in sufficient detail to enable the records custodian to identify and locate the requested records.

 The records custodian shall permit inspection immediately or as soon as practicable, but no later than fifteen (15) calendar days after the records custodian receives the inspection request. If inspection is not permitted within three business days, the person making the request will receive a written response explaining when the records will be available for inspection or when the public body will respond to the request. If any of the records sought are not available for public inspection, the person making the request is entitled to a written response from the records custodian explain the reasons inspection has been denied. The written denial shall be delivered or mailed within 15 calendar days after the records custodian receives the request for inspection.

Procedures for Requesting Copies and Fees

If a person requesting inspection would like a copy of a public record, a reasonable fee may be charged. The fee for printed documents 11 inches by 17 inches or smaller is $.50 per page. The fee for larger documents will be determined at time of request. There will be no fee for downloading copies of public records to a storage device if the requestor provides the device. If a person requests that a copy of a public record be transmitted or mail, the requestor will be responsible for those costs. The records custodian may request that applicable fees for copying public records be paid in advance, before the copies are made. A receipt indicating that the fees have been paid will be provided upon request to the person requesting the copies.